terms + conditions

Effective Date: 6/1/25

1. Who We Are and Contact Information

Soma Grove is a wellness studio located in Woodstock, NY, operated by Woodstock Cryo/Sauna Services LLC DBA Soma Grove. For questions or legal notices, contact us at: Scott@soma-grove.com.

2. Agreement to Terms

These Terms may be updated or modified by Soma Grove at any time. We will notify users of any material changes via the website or email. Continued use of our services after changes constitutes your acceptance of the updated Terms. We reserve the right to modify, suspend, or discontinue any part of the website or services without notice.

3. Eligibility and Account Registration

You must be at least 18 years old to use our services, or have a parent/guardian provide consent and sign a waiver. If creating an account, you agree to provide accurate information and maintain the confidentiality of your login credentials. You are responsible for all activities that occur under your account.

4. Privacy and Data Use Policy

Our Privacy Policy governs how we collect, use, and protect your personal data. This includes:

  • Categories of data collected: contact, billing, health-related information.

  • Purpose: membership management, billing, communications, marketing.

  • Use of cookies and analytics tools, and how to manage preferences.

  • Data retention and deletion protocols.

  • Sharing data with vendors (e.g., booking platforms, payment processors).

  • Your rights: access, correction, deletion.

  • Compliance with data protection laws, including New York's SHIELD Act.

https://www.soma-grove.com/privacy-policy

5. License to Use Website Content

All content on this website—including logos, text, graphics, images, and videos—is the property of Woodstock Cryo/Sauna Services LLC DBA Soma Grove and is protected by copyright and trademark laws. You are granted a limited, non-exclusive, non-transferable license to use our content for personal, non-commercial purposes only. Scraping, copying, or redistributing content without written permission is prohibited.

6. User Conduct and Prohibited Uses

You agree not to:

  • Harass, threaten, or post abusive or discriminatory content.

  • Violate copyright or intellectual property rights.

  • Circumvent security features or access unauthorized areas of the site.

  • Use the site or services for commercial resale without permission.

7. Health and Safety Disclaimers

Information on this website and our services is for wellness and educational purposes only. It does not constitute medical advice. Always consult a qualified healthcare provider before beginning any new exercise or recovery program.

By using our services, you acknowledge and assume any associated risks. Woodstock Cryo/Sauna Services LLC is not liable for injuries sustained during participation.

8. Membership, Fees, and Payment Terms

  • Membership and session purchases may be made online or onsite.

  • Accepted payment methods: major credit cards, debit cards, Apple Pay.

  • All purchases are final. No refunds or exchanges on services or packages.

  • Session packages expire 6 months from purchase date.

  • Missed or late-canceled sessions may result in forfeiture of credit.

  • Recurring billing may apply for memberships with auto-renewal.

  • In case of failed payments, you may be liable for collection costs.

9. User-Generated Content

If you post reviews, comments, or other content:

  • You grant Soma Grove a non-exclusive license to use, reproduce, and display such content.

  • You agree not to post content that is defamatory, infringing, or offensive.

  • DMCA takedown procedures apply for copyright complaints. Email: Scott@soma-grove.com with detailed notice.

10. Third-Party Links and Integrations

Our website may contain links to third-party platforms (e.g., booking software, social media). These are provided for convenience only. We do not endorse or control these platforms, and their terms and privacy policies apply to your use.

11. Disclaimers of Warranty

This website and all content are provided "as is" without warranties of any kind, express or implied. We do not guarantee uninterrupted, error-free, or secure access.

12. Limitation of Liability

To the fullest extent permitted by law, Soma Grove's total liability for any claims under these Terms is limited to the total fees paid by you in the 12 months preceding the claim. We are not liable for indirect, incidental, punitive, or consequential damages.

13. Indemnification

You agree to indemnify and hold harmless Woodstock Cryo/Sauna Services LLC DBA Soma Grove and its affiliates from any claims, damages, or expenses arising from your violation of these Terms or misuse of the site or services.

14. Governing Law and Venue

These Terms are governed by the laws of the State of New York. All disputes shall be resolved in the state or federal courts located in Ulster County, New York.

15. Dispute Resolution

You agree to resolve any disputes with us through binding individual arbitration, except that either party may bring a claim in small claims court. You waive any right to participate in class actions or class-wide arbitration

16. Miscellaneous

  • If any provision of these Terms is found unenforceable, the remaining provisions remain in effect.

  • Failure to enforce any right is not a waiver.

  • You may not assign these Terms without our consent.

17. Professional and Collegiate Athletes

Due to insurance requirements, services are not available to individuals under active professional or collegiate athletic contracts without prior written authorization.

Thank you for choosing Soma Grove. If you have any questions about these Terms, please email Scott@soma-grove.com.